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Posted: Wednesday, January 31, 2018 8:08 PM

Senior Payroll Coordinator (Administrative Analyst/Specialist-Exempt I)/HR-Payroll
Senior Payroll Coordinator (Administrative Analyst/Specialist-Exempt I)/HR-Payroll
Depends on Qualifications
San Bernardino, CA
Job Type
Administration & Finance
Job Number
+ Description
+ Benefits
+ Questions
Employment Status: Full-time, \"exempt,\" Probationary position.
Work Schedule: Monday through Friday, 8:00 a.m. 5:00 p.m.
Deadline: This position will remain open until filled. Applications will be reviewed beginning January 12, 2018.
Typical Activities
Under the general direction of the Payroll Manager, the position has complete oversight of Student Assistant payroll. Responsible for short- and long term goals and provides direction to the payroll techs regarding student payroll (e.g. student hire process in both PeopleSoft and the State Controller's office system, student classification, determination, interpretation, of the 20-hour workweek limitation and student assistant eligibility guidelines).
Train and provide guidance regarding the various collective bargaining agreements, Payroll Procedures Manual. U.S. Citizenship and Immigration Guidelines, Title V, industrial and Non-Industrial Disability Guides, federal and state guidelines. Train staff to perform the department's functions and applications in PeopleSoft and the State Controller's Office database that update employment data, generate pay, process student appointments, certify time and attendance, maintain leave accounting, and read and understand wage and tax information.For campus users, assists management in preparing content and materials for training workshops on student employment and payroll, also participates in conducting the annual workshops for the campus community, as well as one-on one training as needed.
Documents and analyzes all pay and processes transactions to generate pay for hourly employees, student assistants, final settlements, academic adjustments, overtime, shift differentiation, stipends, excess hours and other types of pay due to FLSA, and collective bargaining agreements. Reconciles are regular pay generated for salaried employees for accuracy prior to releasing payments. Researches and processes documentation to correct and pay issued incorrectly which may consist of establishing accounts receivable, transferring funds and/or requesting supplemental pay. Process non-industrial disability transactions to include the coordination and review of documentation with the campus leave coordinator, Employment Development Department and SCO that may involve family medical leave, maternity/ paternity/ adoption leave and catastrophic leaves. Process other pay related documentation to include direct deposit/enrollment changes, docks, garnishments, levies, tax related fringe benefits and tax-withholding changes. Understands how pay data impacts Form W-2, the labor cost distribution process and other management and budget reporting. Reviews detailed numeric records and transactions and identify deviations from applicable policies and procedure; traces and corrects any error.
Minimum Qualifications
+ Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
+ Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty.
+ Working knowledge of operational and fiscal analysis and techniques.
+ Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
+ Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
+ Expertise in investigating and analyzing problems with a broad administrative impact and implications.
+ Ability to anticipate problems and address them proactively.
+ Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
+ Ability to train others on new skills and procedures and provide lead work direction.
Preferred Qualifications
+ Equivalent to a Bachelor's Degree in finance, human resources, business administration, information technology or related field.
+ Three (3) years of related experience in payroll, human resources, or similar field.
+ Equivalent combinations of education and experience may be considered.
+ Experience in preparing and processing personnel/ payroll documentation, preferably with California State University payroll.
+ Demonstrated skills in an institutional/ educational environment-utilizing customer oriented and service center attitude.
Computer Skills:
+ Proficiency in an enterprise resource planning software (ERP) (Preferably PeopleSoft etc.)
+ Knowledge of the integration of human resources, general ledger and payroll modules is a plus.
+ Intermediate skills in Microsoft Word, Excel, and Outlook.
Supplemental Information
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
This position may be \"Designated\" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information:
This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
You have medical, dental and vision plans from which to choose coverage. You may cover yourself and your eligible spouse or domestic partner and children. You are eligible to enroll in coverage if you are appointed at least half-time and for more than six months. If you enroll on a timely basis, coverage begins on the first of the month after your date of hire. You also may enroll during any annual open enrollment period.
Medical Benefits - You have a choice of several Health Maintenance Organizations (HMOs), depending on location, or Preferred Plan Provider (PPO) insurance plans through the California Public Employees' Retirement System (CalPERS)). You and the CSU share the cost of coverage, with the CSU paying the greater portion of the monthly premium. You may pay your portion of the cost on a pre-tax basis through the Tax Advantage Premium Plan (TAPP).
Dental Benefits You may choose between two dental plans: a traditional indemnity (fee-for-service) plan allowing you to see almost any dental provider, or a \"dental HMO\" plan offering a network of dentists from which to choose. Currently, the CSU pays the full dental premium for you and your eligible dependents.
Vision Benefits Vision coverage includes an annual eye exam, and glasses or contact lenses every other year. Currently, the CSU pays the full vision premium for you and your eligible dependents.
Cobra Benefits If you lose your eligibility for medical, dental, and vision benefits under specified circumstances (for example, you leave employment with the CSU), the Consolidated Omnibus Budget Reconciliation Act of 1986 (COBRA) and the Omnibus Budget Reconciliation Act of 1989 (OBRA) allows you to continue to receive health care coverage at your expense. You and your dependents can receive COBRA benefits for up to 18, 29 or 36 months, depending on the circumstances.
FlexCash If you waive the CSU medical and/or dental coverage because you have other non-CSU coverage, you can receive additional cash in your paycheck each month. You will be taxed on this additional income. Currently, you can receive $128 FlexCash per month if you waive medical coverage and $12 FlexCash per month if you waive dental coverage.
Life and Accidental, Death & Dismemberment (AD&D) Insurance The CSU provides you with $10,000 of basic term life insurance coverage and $10,000 of basic accidental death and dismemberment (AD&D) insurance coverage. The CSU pays the full cost of this coverage. Coverage is automatic and effective on the first of the month after your date of hire.
CSU Fee Waiver Program If you are a full-time employee, you are eligible each term to waive certain fees at a CSU campus for a maximum of two courses or six units, whichever is greater. You may transfer your fee waiver benefit to your spouse, domestic partner, or dependent child (up to age 25); however, not all of the fees may be waived or reduced for your dependents.
CalPERS Retirement Plan The California Public Employees Retirement System is a defined benefit retirement plan that provides lifetime benefits based on members' years of service, age, and final compensation. Full-time employees appointed for at least six months, or part-time employees working at least half-time and appointed for at least one year, are automatically enrolled in the CalPERS Retirement Plan.
Depending on hire and/or membership date, employees are placed in one of three retirement formulas. Each formula determines the employee contribution rate, and the benefit factor and final compensation period used to calculate retirement allowance.
Retirement Plans
Employee Contribution
5% of monthly pay in excess of $5135% of monthly pay in excess of $5136% of monthly pay
Pre-Tax Savings Plans As a CSU employee, you have three voluntary retirement savings plans available to you, which allow you to invest pre-tax dollars to supplement your CalPERS Retirement Plan benefit. They are:
+ The CSU 403(b) Tax Sheltered Annuity (TSA) Plan
+ The Savings Plus 401(k) Thrift Plan
+ The Savings Plus 457 Deferred Compensation Plan
You may participate in any or all of the plans. Each is governed by a different section of the IRS Code resulting in different rules and provisions.
Holidays The CSU offers employees 14 paid holidays each year; 13 scheduled on specific days and one you may take any time during the year.
Vacation Depending upon your years of service, you earn vacation monthly as follows: 5/6 day up to three years; 1 1/4 days up to six years; 1 5/12 days up to 10 years; 1 7/12 days up to 15 years; 1 3/4 days up to 20 years; 1 11/12 days up to 25 years; and two days per month thereafter. If you have less than 10 years of service with the CSU, you can accrue up to a maximum of 272 hours (34 days); if you have more than 10 years, the maximum is 384 hours (48 days). Part-time employees accrue vacation on a prorated basis.
Sick Leave For each month of continuous service, you accumulate eight hours of credit for sick leave with pay. Part-time employees accrue sick leave on a prorated basis.
Maternity/Paternity/Adoption Leave You are eligible for up to 30 workdays per calendar year starting within sixty (60) days of the arrival of your new child, due to birth, adoption, or foster care assignment.
Associated topics: benefit, benefit consultant, benefit specialist, bonus, compensation consultant, consultant, incentive compensation specialist, insurance, payroll, salary


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